Towards a unified textbook system in Kenya
Caroline Pontefract and Nereah Were
Caroline Pontefract is Adviser on the Strengthening Primary Education
Project, FCO (Nairobi), King Charles Street London SW1A 2AH, England.
cpcsf@africaonline.co.ke
Nereah Were is Acting Head of the Ministry of Education Textbook Unit,
Textbook Unit, Ministry of Education, PO Box 30426 Nairobi, Kenya. +
254 2 334411(tel) +254 2 219284(fax)
In Bellagio Publishing Network Newsletter 23,
David Muita, of the Kenya Publishers' Association reported on the introduction
of Kenya's New Text Book Policy. Here, we report on progress.
Kenya, with the support of donor partners, is
moving towards a unified system of textbook provision with accountable
systems which involve key stakeholders at all levels. The system will
serve to further liberalise the Kenyan book trade.
The supply of textbooks to Kenyan schools over
the last 20 years has been affected by national policy changes and the
social and economic situation. Until 1988 all textbooks in Kenya were
supplied to schools through the National School Equipment Scheme. However,
in the late 1980s, when structural adjustment programmes were introduced,
instituting cost-sharing across all government departments, parents
and communities became responsible for providing all school textbooks.
The increasing difficulty they faced in raising money even for school
fees led to a low primary school enrolment and high dropout rates.
In order to address this negative trend the government
introduced the Social Dimensions Development Project in 1991, whereby
the government, through the Ministry of Education, provided textbooks
to primary schools. All aspects of textbook provision, such as the choice
of regions to target and the selection, purchase and distribution of
textbooks were controlled by the Ministry. However, this central control
generated its own problems:
books did not always reach the schools
due to lack of co-ordination
schools often received books inappropriate to their needs
some regional districts benefited more than others
key stakeholders were not involved in the procurement process
textbooks were purchased only from government parastatal publishing
firms
there was no system for monitoring and evaluation
there was no training for key stakeholders
A Royal Netherlands Embassy (RNE) pilot textbook
project sought to address some of the logistical problems. Fundamental
to the project design were the key elements of book trade liberalisation,
equitability of textbook allocation and active participation of all
stakeholders in the textbook procurement process. Evaluation of the
RNE project highlighted how Kenya had the 'capacity to effectively service
school-based purchasing power and decision making even in rural and
remote areas' (Read, 1998). It was now the responsibility of the Ministry
of Education to ensure that key stakeholders, such as schools, communities,
zonal and district officers, the Kenya Booksellers Association (KBA)
and Kenya Publishing Association (KPA), were able to contribute to realising
this capacity.
The success of the RNE pilot project led to the
Ministry of Education introducing a national policy on textbook publication
and procurement in 1999. This emphasised the key principles piloted
in the RNE project and was greeted with enthusiasm by booksellers and
publishers (Muita, 1998). The policy allows schools to select any book
from the ministry's approved list of textbooks, all of which have been
professionally vetted by the Kenya Institute of Education. It includes
books published by commercial as well as parastatal publishers. Until
this time the 'flourishing educational publishing infrastructure', noted
by Cohen in 1998, had been hindered from development by the ministry's
reliance on parastatal published books.
The Strengthening Primary Education Project (SPRED)
wanted to build on the strengths of the RNE project and further support
the move towards a unified textbook system. The first step was to invite
booksellers and publishers to a workshop to discuss key issues and make
suggestions on the way forward. Lessons learnt from the RNE pilot project
were discussed, and the participants stressed the importance of ensuring
that schools selected and ordered books according to need. Shortly after
this workshop, another was held for the district education officers
(DEOs) of the 70+ districts in Kenya, where the discussion focused on
the issue of an equitable system for book provision, at both district
and school level. Participants felt that equitable distribution required
the involvement and collaboration of all funding agencies. The DEOs
suggested that schools' relative needs were best identified at local
level by Ministry officers and the community. The workshop generated
social, economic, and educational criteria to provide the basis for
a Ministry of Education textbook questionnaire which would provide comparative
information on every state school in each district. Guidelines compiled
for the zonal and district officers ensured that the questionnaires
were completed in a fair and transparent way.
The questionnaire and the data it generated came
to be described as the 'micro' level element of the funding methodology.
It was developed in parallel with a 'macro' level strategy which drew
on national poverty and population data. This meant that any amount
of funding could be fairly apportioned amongst any number of districts
(Opondo, 1998). Once the level of funding to a district was determined
it could be shared fairly amongst all schools in the district, using
the ranking allocated to each school through the questionnaire. The
development of a funding methodology was a key step towards a co-ordinated
and equitable provision of textbooks to schools.
The Ministry Textbook Unit next addressed the
issue of fleshing out the policy in relation to textbook procurement
at school level. It produced a Primary School Textbook Management Handbook
detailing all aspects of the process, which was distributed to all state
schools. The unit also developed administrative documents and forms
such as the 'Stock/Issue Register' and the 'School Textbook Order Form'.
Key stakeholders needed training. To ensure consistent quality the Ministry
Textbook Unit developed a Trainers' Manual, used both by the central
team to train the district and zonal officers, and by the officers themselves
to train the school Selection Textbook Committees. Another important
step towards a unified and fair system was updating the Ministry's approved
list of textbooks, with publishers verifying prices and other information
about all their listed books. The process has been monitored and evaluated
at all levels and the feedback is encouraging. Schools, publishers and
booksellers are doing their best to make the system work.
However, although we have made a lot of progress
towards putting in place a unified system of textbook provision, there
is still much to be done. Existing Ministry mechanisms for distributing
funds to schools need to be developed, strengthened or modified. The
Textbook Unit needs the capacity to be able to play a central role in
all aspects of the process. One way forward has been the development
by the Unit of a 'Textbook Policy Framework' identifying strategic areas
which should be operating efficiently in order to support a unified
approach. The next step is for the textbook team to ensure that the
Unit is appropriately staffed and to develop each of these strategic
areas so that they become functional and effective systems. The Ministry
officers in the field need to constantly monitor and evaluate the textbook
procurement process. Communities and parents must ensure that they are
actively involved in the whole process through the school textbook selection
committees and the parent teacher associations.
Although funding support from development partners
remains crucial, the Ministry of Education must be able to control and
co-ordinate the allocation of funds. It must have the confidence to
insist that donors work within the Ministry system, leaving the Ministry
to take decisions about the provision of textbooks to Kenya schools.
This means that donors too have a responsibility not only to work within
Ministry systems, but also to support and strengthen them. Finally,
the publishers and booksellers, who have welcomed the liberalisation
of the book trade, have a key role to play in ensuring that schools
are able to order and receive the books they select.
The Kenyan national system of textbook procurement
is underpinned by key principles of book trade liberalisation, school
selection, accountability, equity and participation. The Ministry of
Education has developed a funding methodology, school level support
and administrative material and has trained key cadres in the school-focused
procurement system. With the ongoing support of all the key stakeholders,
Kenya will be well on the way to achieving a unified approach to the
provision of textbooks in its primary schools.
References
Bellagio Publishing Network Newsletter, Number
23
Cohen P & Mugiri E, (1998), School Textbook Fund Final Draft Consultancy
Report to the Ministry of Education, Kenya
Muita D, (1998), 'Kenya introduces National Textbook Policy' in Opondo
F, (1998), Textbook Funding Methodology Consultancy Report
Read T (1998), Final Evaluation Report of the Government of Kenya/Dutch
Government Pilot Project for Budget Support to Primary School Textbook
Provision [end] [BPN, no 2627, 2000, p. 21.]
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